WV Board of Pharmacy RxDataSystems CSAPP

Important Account Type Information for Veterinarians

Veterinarians who dispense controlled substances must register as Dispensing Prescribers.

New regulations that went into effect in June require that veterinarians register with CSAPP, the Controlled Substance Monitoring Program for West Virginia, and report the dispensing of any controlled substance or opioid antagonists. 

Choosing the right CSAPP account type during registration is important to ensure that you are provided with the resources you will need to be in compliance with these regulations. If your veterinary clinic dispenses Schedule II, III, IV or V controlled substances or opioid antagonists directly to animal owners, you must report these dispensings to CSAPP on a daily basis. In order to do so, you must register with the Dispensing Prescriber account type. This will give your account access to the tools you will need in order to submit these dispensed medications to the CSAPP database. Veterinarians at clinics that never directly dispense controlled substances or opioid antagonists to animal owners may register with the Prescriber account type.

Detailed instructions regarding the use of the CSAPP website and the process for reporting prescriptions may be found in the CSAPP Veterinary Clinic Guide located in the User Documents section of the menu bar once you are able to sign in to your account.

Welcome to CSAPP

Who submits prescription data?
All licensees who dispense Schedule II, III, IV and V controlled substances, along with opioid antagonists, to residents of West Virginia must provide the dispensing information to the West Virginia Board of Pharmacy each 24-hour period.

Who can access the web site?
  • Physicians
  • Pharmacists
  • Dentists
  • Veterinarians
  • Physician Assistants
  • Advanced Practice Nurses
  • Other Prescribers and Dispensers

The West Virginia Board of Pharmacy and its private contractor keep patient information strictly confidential, in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy and Security Rules.

The data is housed in a high security, HIPAA-compliant database. The data will be accessible to Prescribers and Dispensers who have been credentialed and who agree to confidentiality requirements for access to and the use of this information.

Prescribers and pharmacists authorized to access the patient information, must certify before each search that they are seeking data solely for the purpose of providing healthcare to current patients. Authorized users agree that they will not provide access to any other individuals, including members of their staff unless and until they are authorized as delegates.

A prescriber or pharmacist who accesses or discloses information for any purpose other than providing healthcare to a current patient or verifying the record of prescriptions issued by the prescriber, or who allows any other individuals to access the information using the prescriber’s or pharmacist’s own access codes, is subject to civil penalties for each offense and disciplinary action by the prescriber’s or pharmacist’s professional licensing board.

Any individual who suspects that another individual or entity has accessed or disclosed patient information in violation should immediately contact the Administrator Cynthia.Y.Parsons@wv.gov or the Executive Director & CSMP Administrator Michael.L.Goff@wv.gov.